Facility Manager UK, Ireland & SA

Numéro de poste vacant: 6011423804172024
Catégorie: Facilities Management
Date de publication: April 29, 2024

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GB

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Lieu de travail: , , GB

ADP is hiring a Facility Coordinator UK, Ireland & SA

You will be responsible for managing all aspects of ADP offices and building infrastructure across UK, Ireland and South Africa. Supporting ADP leaders and associates with office operations, providing a high quality and pro-active service, effective communication with stakeholders, peers, vendors, other tenants resulting in a high level of internal client satisfaction.

A little about ADP: We are a global leader in human resources technology, offering the latest AI and machine learning-enhanced payroll, tax, human resources, benefits, and much more. We believe our people make all the difference in cultivating an inclusive, down-to-earth culture that welcomes ideas, encourages innovation, and values belonging. We’ve received recognition as a global Best Places to Work and a recipient of many prestigious awards for diversity, equity, and inclusion, including a DiversityInc® Top 50 Company, Best CEO and company for women, LGBTQ+, multicultural talent, and more. As part of our deep DEI commitment, our CEO has joined the OneTen coalition to create one million jobs for Black Americans within ten years. Learn more about DEI at ADP on our YouTube channel: http://adp.careers/DEI_Videos

What you’ll do:

What you can expect on a typical day:

Responsible for managing 7 offices located in the UK, Ireland & South Africa.
Motivate a team of associates and/or contractors through effective management and personal development.
Manage and monitor third party suppliers to deliver high quality Facilities services, like; reception, cleaning, security guarding, catering/vending, mail/postal, equipment maintenance, waste.
Manage office space utilization (analysis of available space, optimization of its use, layout of workstations, changes of working practices).
Ensure compliance with legislative, health & safety and environmental requirements, including all contractors who come on site.
Responsible for maintaining and implementing an emergency response policy for the managed sites.
Develop annual Facilities budgets (within ADP’s planning process), monitor purchase orders and invoices to keep actual costs within budget.
Raise and coordinate approval of purchase requests in Ariba system for office related products and services.
Work closely with ADP’s Security team (GSO) on ADP’s Access Control and CCTV systems, reporting any known faults as quickly as possible.
Work closely with ADP’s IT team (GETS) on IT equipment installation and changes requiring electrical or mechanical works.
Work closely with ADP’s Finance team on budgeting, financial approvals and cost tracking.
Work closely with ADP’s HR and Legal teams to ensure the managed sites are compliant with local employment legislation and best practice at all times.
Work closely with ADP’s crisis management team in the event of a crisis impacting any of the managed sites, to support affected ADP associates, contractors and properties.
In offices where ADP does not have a Facilities resource on site, work with other teams on site to provide Facilities support, services and make changes.
Implement International Facilities projects and processes as required.
Implement and support global and local Sustainability initiatives.
Implement and support OHS policies and processes.
Respond, track and resolve all facilities requests raised by associates in the relevant tool.
Ensure Facilities policies and procedures are kept updated and implemented.
Arrange cover when Facilities’ associates or contractors are absent.
Provide reports on Facilities metrics as required.

TO SUCCEED IN THIS ROLE: Requirements

Experience in Facilities related positions
High school diploma required; Bachelor’s degree preferred
Occupational health and safety qualification preferred (NEBOSH or similar)
Good knowledge of Microsoft Office (outlook email & calendar, word, excel, etc.)
Highly organized with the ability to juggle multiple tasks while managing your time efficiently
Ability to lead local team
Ability to communicate at all levels within ADP in a professional manner
Proactive with a “can-do” attitude
Confident and willing to deal with challenge or new tasks in a fast-changing organization
Willing to learn and undertake new responsibilities
Be comfortable working to tight deadlines and with people based in other locations / countries when needed
Accurate and attention to detail
Be ready and willing to support organization out of business hours when needed

YOU’LL LOVE WORKING HERE BECAUSE YOU CAN:

Be yourself in a culture that values equity, inclusion, and belonging and creates a safe space for diverse perspectives and insights.
Belong by joining one of ten Business Resource Groups where you can connect globally with networks and allies who share common interests and experiences.
Grow your career in an agile, dynamic environment with plenty of opportunities to progress.
Continuously learn through ongoing training, development, and mentorship opportunities.
Be your healthiest. Best-in-class benefits start on Day 1 because healthy associates are happy ones.
Focus on your mental health and well-being. We’re here to provide exceptional service to our clients, and none of that happens without each of us taking care of ourselves and being there for one another.
Join a company committed to giving back and generating a lasting, positive impactupon the communities in which we work and live.
Get paid to pay it forward. Company-paid time off for volunteering for causes you care about.

Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP: ADP affirms that inequality is detrimental to our associates, our clients, and the communities we serve. Our goal is to impact lasting change through our actions. Together, we unite for equality and equity. ADP is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.

Ethics at ADP: ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace. Click https://jobs.adp.com/life-at-adp/ to learn more about ADP’s culture and our full set of values.

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The culture at ADP is very collaborative. One of the things I found when I came in is that you can ask anybody anything and they are willing to help you. They are very engaged in the job that they do and they love to understand what you are doing as well.

ScottVice President of Finance Strategy

Facility Manager UK, Ireland & SA

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